Outlook 2007 – Managing email messages with Rules

Microsoft Outlook provides a really useful feature as “Rules and Alerts” for managing emails messages.

What is Rule?

One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.

Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message

With the help of Rules you can do manual task automatically as

• Forward all messages sent by specific person when they arrive in your Inbox.
  • Example: Forward to your manager all messages sent by specific person when they arrive in your Inbox.

• Move your all message to specific folder sent by specific person.
  •  Example: Move your all message to “Urgent” folder sent by your manager.

• Assign the specific category to all messages you send that have the word “some text” in the Subject box.
  • Example: Assign the IMP to all messages you send that have the word “Important” in the Subject box.

 Create a Rule

• Go to the Tools menu, click Rules and Alerts.
• Click New Rule(Rules Wizard will open)

There are two options to create a Rule

Use a template with pre-specified actions and conditions

Create the rule by specifying your own conditions, actions, and exceptions

For more detail you can refer the http://office.microsoft.com/en-us/